Case Owner notified of newly added Case Comments
You are managing cases with Email to Case Premium and notice that either:
1) You as the Case Owner are receiving an email similar to the following when a customer replies to the case adding a new comment. (Your Automated / Context User) has added a comment to case 00128543 : "Test Subject". Please read the comment below and then click on the link to respond appropriately. These emails will also often come from email@example.com.
2) Each time you as the Case Owner are copied on emails sent from the New Comment Page.
For scenario 1:
This email is generated by the "Notify Case Owner of New Case Comments" setting found under the standard Case Support Settings, and operates independently of Email to Case Premium. To review and/or adjust your Case Support Settings, navigate to Setup | Build | Customize | Cases | Support Settings.
Unfortunately at this time, the email template used with this setting is not configurable. This is a limitation of the Salesforce platform.
For those looking for a more customized notification, please consider one of the following options.
1. Create an email template in Salesforce with your desired look and feel. Be sure to include the Most Recent Public Comment merge field.
2. Navigate to Setup | Build | Create | Workflow & Approvals | Workflow Rules.
3. Click the New Rule button, select the Case Object and click Next.
4. Provide a name for your new rule and set the evaluation criteria to "created, and every time it's edited."
5. For Rule Criteria, select "formula evaluates to true" in the drop-down menu, and insert the following criteria:
LastModifiedById = '005x0000000xxxx'
6. Once complete, click Save & Next.
7. Under Immediate Workflow Actions, click the button labeled Add Workflow Action and select New Email Alert.
8. Provide a description and unique name for your new email alert, and select the template you created earlier.
9. For recipient type, select Owner in the drop-down menu and add the Case Owner into the Selected Recipients column.
10. Select the From Email Address you would like to alert to come from, click Save and then click Done on the following page.
11. Lastly, click the Activate button to successfully activate your new rule and run a test by sending an inbound email into an existing case.
For Scenario 2:
Please Note: This KB article is provided as-is and the configuration of Workflow Rules is not supported within the scope of support provided with the application. For further assistance, please contact your Salesforce administrator, Salesforce implementation partner, or your Internet Creations Account Executive to inquire about professional services.